Starting a Club

Is there a club missing from the current selection that you think should be there? Why not start a new club yourself?

Whether you’re old or new you need to go through this process each year to make sure everything is up to date and you’re giving yourself the best go at success.

Clubs Documents:

Step 1:

Have an Idea

What's the purpose of the club?

What is it going to do?

How is it different to other clubs?

Step 2:

Pop into LUSA

Talk to the Student Engagement and Representation Coordinator to help you get started and guide you through the process.

Step 3:

Find members

You need at least 10 members to affiliate with LUSA.

Step 4:

First meeting

Elect the Club's Exec, who will make sure the club does what it's supposed to.

Step 5:


Become a legit LUSA club and get access to all the support we have to offer.

Have an Idea

At the core of every club is an idea, passion or purpose that brings club activities and members together. A simple interest can develop into a really successful club.


Whether you sit down with some mates, get chatty at the pub, or get philosophical up the Port Hills, do some serious thinking about what your club is.

Some questions to keep you on track:​​

  • What is the purpose of the Club?

  • Why will people want to join?

  • How will you get members?

  • How will it be run? By who?

  • How will the Club bring people together?

  • Who will fund the Club?

Step 1

Visit the Clubs Drop-in

or pop into LUSA

Whether you’re keen to start a new club, or you’re taking over the reins of an existing one, LUSA is here to help in so many ways.


The best start you can make towards running a successful club is having a chat to our Student Engagement and Representation Coordinator (SERC).

They’re the go to for clubs and know everything; or at least they’ll pretend they do.

  • Make sure you get to know the SERC, as they are the one who will help you out!

  • Pop in and see them at LUSA HQ, or email 

Step 2


To start off you need ten members to affiliate, and here are a few ways to do it:

  • Have a stall during Clubs & Market Day in Orientation and Winterfest

  • Find like-minded people, and do this by marketing in the right places, and marketing the right stuff. Use pictures, humour, and key phrases to grab the attention of potential members.

  • Word of Mouth is WONDERFUL! Talk to your friends, your classmates, our flatmates; You might just find you share more than just a common dislike of case studies.

As good as your idea may be, clubs are nothing without members.

Potential members will want to know:

  • What events and activities you do?

  • How often the club meets?

  • How to join?

  • What does it cost?

  • What’s expected of each of them as a club member?

  • How to keep up-to-date?

  • Are there any other benefits?

Step 3

Annual General Meeting

The AGM is the first meeting all about how the club will run for the net year. It needs an agenda, and minutes, as there are a few important things to talk about.

Things to talk about:

  • What is the purpose of your club?

  • What do you want to achieve this year and in the future?

  • What kind of people do you want to attract to your club?

  • What sort of events and activities would you like to include for the year?

Decisions to make:

  • Membership – who they are, how to get them, how to get more?

  • Meetings – in what form, how often, where 

  • and what time?

  • Office bearers – who does the work?

  • Finance – possible income and expenditure

  • Club activities and events

Your Club might want to consider a membership fee at the AGM.

  • This provides a kick-start to club activities. Or you might use it to cover the cost of a t-shirt, so your members are connected to the Club. It also helps keep your members involved and engaged in what the club does.​​

  • A fee also helps you have a record of active members, so you know who really is part of your Club.

Step 4


You need to affiliate every year to become and remain become a LUSA Club. This makes sure we have all the correct details and know what you want to do this year.

There are two types of affiliation with LUSA:

  • Type A (Your Club/Society primary affiliation is with LUSA).

  • Type B (Your Club/Society primary affiliation is not with LUSA, but with another regional or national organisation).

Type B clubs can only affiliate with LUSA at the discretion of the LUSA Executive, and may receive a reduced level of grant funding.

Chat with the Kate from Student Advocacy & Voice or the President for more information.

Affiliation Requirements​​

  • 10+ members; the majority being Lincoln University students

  • An Annual General Meeting to elect the Club President, Secretary, and Treasurer 

  • Completed Affiliation Form

  • A Constitution & Code of Conduct

Step 5






03 423 0578



© Lincoln University Students’ Association




  • Facebook - White Circle
  • Instagram - White Circle
  • Snapchat - White Circle


#lusanz  #ourlincoln  #iheartlu #lincolnuniversitynz