The Club Grant Fund has been exhausted. We can no longer accept applications for 2024.

Starting a Club.

Documents to Get You Started:

Is there a club missing from the current selection that you think should be there? Why not start a new club yourself?

Whether you’re keen to start a new club, or you’re taking over the reins of an existing one that is not currently active, LUSA is here to help in so many ways.

Follow this process to make sure you submit all the details we need, so we can help you have the best success possible in your new club!

Club Affiliation Form

Grant Application Form

Reimbursement Form

Code of Conduct & Constitution

If you need guidance at any step, pop into LUSA's office and have a chat with our Clubs Coordinator or email clubs@lusa.org.nz

Step One:

Have an Idea

At the core of every club is an idea, passion or purpose that brings club activities and members together. A simple interest can develop into a really successful club.

There may already be or have recently been a similar club that you can reactivate or we can help guide you through the process to start up a new club.

Some questions to keep in you on track:

What is the purpose of the Club?
Why will people want to join?
How will you get members?
How will it be run? By who?
How will the Club bring people together?
Who will fund the Club?

Step Two:

Recruitment

To start off you need ten current LU student members to affiliate, and here are a few ways to do it:

Have a stall during Clubs & Market Day in Orientation and ReOri.
Find like-minded people, and do this by marketing in the right places, and marketing the right stuff. Use pictures, humour, and key phrases to grab the attention of potential members.
Word of Mouth is WONDERFUL! Talk to your friends, your classmates, your flatmates; You might just find you share more than just a common dislike of case studies.

As good as your idea may be, clubs are nothing without members.

You can have non LU student members, and they don't even have to be students elsewhere either! But the first ten must be current LU students.

Potential members will want to know:

What events and activities you do?
How often the club meets?
How to join?
What does it cost?
What’s expected of each of them as a club member?
How to keep up-to-date?
Are there any other benefits?

Step Three:
Annual General Meeting

The AGM is the first meeting all about how the club will run for the next year. It needs an agenda, and minutes, as there are a few important things to talk about.

Things to talk about:

What is the purpose of your club?
What do you want to achieve this year and in the future?
What kind of people do you want to attract to your club?
What sort of events and activities would you like to include for the year?

Decisions to make:

Members—who they are, how to get them, how to get more?
Meetings—how often, where and when?
Executive—who does the work?
Finance—possible income and expenses
Club activities and events

Considering a membership fee:

This provides a kick-start to club activities. Or you might use it to cover the cost of a t-shirt, so your members are connected to the Club. It also helps keep your members involved and engaged in what the club does.
Having a fee gives you an accurate record of active members.

Step Four:
Affiliation

Affiliation and club management is hosted via QPay to allow LUSA to manage club needs, provide club grants, and give clubs a space outside of facebook that their members can join and sign up to events etc.

You need to affiliate every year to become and remain a LUSA Club. This makes sure we have all the correct details and know what you want to do this year.

There are two types of affiliation with LUSA:

Type A (Your Club/Society primary affiliation is with LUSA)

Type B (Your Club/Society primary affiliation is not with LUSA, but with another regional or national organisation)

Type B clubs can only affiliate with LUSA at the discretion of the LUSA Executive, and may receive a reduced level of grant funding.

Chat with our Clubs Guru, or the President for more information.

Affiliation Checklist

10+ members; the first ten being current Lincoln University students
Have an Annual General Meeting to elect the Club President, Secretary, and Treasurer
Create a Club Email Address. This can be changed at a later date, so you can use the president’s email address in the short term to get an affiliation application through.
Completed Affiliation Form
A Constitution & Code of Conduct

Club Affiliation Form

Code of Conduct & Constitution

Creating a Club Email

Option One: Lincoln Uni email, which can be reset by IT to give access to future exec if you forget to pass the password on. We prefer the Lincoln email system please – but it’s your right to choose!

Option Two: Use Gmail/Yahoo/Hotmail etc to create your club email

How to Request a Club Email with IT

Log a job via https://ithelp.lincoln.ac.nz/ (log a job button in the picture banner)
Request Something button
Software request
Request a short, succinct email address that makes sense, e.g. for the (currently non-existent) Volleyball club, request volleyball@lincolnuni.ac.nz. Think about it being easy to spell out verbally and hard to mix up with other clubs or be affected by common spelling mistakes.

The Club Grant Fund has been exhausted. We can no longer accept applications for 2024.

Starting a Club.

Step One:

Have an Idea

Step Two:

Recruitment

Step Three:
Annual General Meeting

Step Four:
Affiliation

Contact Us

Open Hours

Quick Links

Student Support

Follow Us

teawhioraki.org.nz

The Club Grant Fund has been exhausted. We can no longer accept applications for 2024.

Starting a Club.

Step One:

Have an Idea

Contact Us

​

Open Hours

Quick Links

​

Student Support

Follow Us

teawhioraki.org.nz