Club Documents.

Club Guides.

Running Your Club.

Remaining Affiliated with LUSA:

Affiliation

Clubs must re-affiliate annually, affiliation expires in October every year.

Re-affiliation will also be necessary anytime there is a change to the Club's Constitution or Executive.

A club must have at least 10 members, with at least 75% being Lincoln University students.

Finances

You can't let your Club get into debt.

LUSA will only pay invoices for clubs with prior permission.

Grant Funds may only be used for the purpose requested in the Application Form. LUSA reserves the right not to reimburse clubs for purchases outside the intended use.

Any assets purchased with grant funds remain the property of LUSA. Any unused grant funds must be returned to LUSA at the end of the year.​​

Behaviour

Clubs and Club Members shall act in a manner that does not bring LUSA or Lincoln University into disrepute. Lincoln University and/or LUSA may take disciplinary action if required.

Clubs should always act respectfully toward other clubs. However, a little banter is acceptable, because you should be fighting it out to be the best club on campus.

The Rules

LUSA Clubs will abide by their constitution, LUSA and Lincoln University Policy. Clubs must follow New Zealand Laws too.​

Clubs must be democratically run.

Food & Alcohol

Grant funds are not to be used for alcohol without permission of the LUSA President/ Association Manager.

 

On-campus catering can be organised through Lincoln Hospitality Ltd.

 

No alcohol shall be brought onto, or consumed at any Club meeting, event, or activity on Campus unless arranged previously by Lincoln Hospitality Ltd.

Open Grants

Wicked events and activities cost money, and we know from our experience of benders and bargains that students often don’t have much. We get that, so every year LUSA puts aside some money for club grants. 

 

The purpose is to aid club activities by giving them the financial support needed to grow and succeed.

You can apply for grants to support a particular project, such as purchasing equipment or running a trip. As the grant money is limited, it is important that clubs put a lot of thought into their application and seek outside funding when possible.

Applications

Submit your grant application for any future event, activity or item, during term time.

Allow up to three weeks processing time before receiving the money.

Club Executives

Your club exec or committee is our first port of call to help your club be the best. The executive team drives the direction of the club, has a good relationship with LUSA, and work to deliver what makes your club amazing.

 

Some clubs will have a big executive, and some a bit smaller. At the very least it should be made up of at least a President, Secretary and Treasurer.

Everyone in your executive should drive the Club, not just one person!

Marketing Your Club & Activities

  • Put your club on Social Media to bring some fun and easy interaction to your members and potential members

  • Put your club in RAM. Write and send photos through of your activities, excursions, events etc and get your club noticed

  • Run an event soon after the Clubs Market, and keep them up

  • Create a club culture so that your reputation sells your club

  • Regular events, social functions, and executive meetings

  • Get the word out there by putting posters around campus

Considering a Membership Fee?

LUSA encourage all clubs to seriously consider a membership fee. This helps you out, as it provides some funds to kick-start your activities for the year. It also helps keep you on-track as your members will be expecting something from the club. We like it because we get a really good idea of how many people are involved, and what's popular.

 

In exchange for joining and paying the fee, there might be discounted event tickets, apparel, or some other sweet benefits. Some Clubs have been doing this for a while, and it tends to work a treat.

Money Stuff

LUSA has a special bank account set up just for clubs. For reporting purposes, all club activities must be transparent, including the use of grant money! All receipts and invoices should be kept in a folder or online, ready to hand on.

Using the LUSA bank account:

  • Ensures continued access to the club funds from one year to the next once it is re-affiliated 

  • Safeguards the clubs funds by introducing a measure of internal control, saving the club committee from awkward questions

Deposits

Sometimes you might need to deposit cash into your club account, from events, membership fees, You can bring it into LUSA to deposit it into your club account, and you’ll get a receipt to keep track.​​​

Withdrawals

Complete a Reimbursement Form

All receipts must be provided.​

Contact Us

P: 03 423 0578

E: info@lusa.org.nz

Open Hours
 

Weekdays:

9.00am–3.00pm*

*Unless by Appointment

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© Lincoln University Students’ Association